Invoices represent your company. So, they should look decent and organized. They are also essential to keep formal records of the transaction a company generates. Creating manual invoices kills time, and can lead to inefficiency. Here comes the usefulness of a blank company invoice template. It provides a gentle solution and reduces the invisible time loss. In terms of accuracy, blank company invoice templates are way more accurate than the manual templates.
What Is Invoice
Invoice is a document that keeps record of the transactions between the seller and customer. This document specifies the product purchased or the service given.
5 Key Features of an Invoice
- Invoice Number: Every invoice must consist of a unique identifier to track it.
- Date: The date helps to mark the generation time of the invoice.
- Buyer’s Information: Details of the buyer like name, address, contact info.
Description of Goods: It needs to be crafted with transparency and precision. Details of products along with quantities, rates and taxes need to be added. - Total amount due: The section shows the total amount to be paid detailing subtotals, taxes, and discounts.
Blank Company Invoice Template
A blank company invoice template is a pre-designed and customizable document for recording a company’s transactions. Anyone can edit and customize it according to their own preferences. These templates simplify the billing process with a structured format and only require you to input the transaction details. Using blank invoice templates help businesses to create professional invoices quickly and accurately. These are ideal for any sort of small businesses, freelancers, service providers etc.
What Should be Included in a Basic Company Invoice Template in Bangladesh
- Company Name
- Company logo
- Company detail
- Buyer’s detail
- Date
- Invoice number
- Description of the goods or services
- Tax detail
- Total amounts due
- Terms and conditions
- Signature of seller
Formats Available for Download
Here’s to a list of available formats of blank invoice template that can save your time to create professional invoices:
Company Invoice Templet in PDF
- Print and mail easily
- No formatting is required
- Fixed layout provides consistency
- Provides utmost security
- Offline access
Company Invoice Templet in Excel
- Calculates the number automatically
- Customizable formulas as needed
- Analyses given/existing data
- Easy to print and share
- Offline access
Company Invoice Templet in Word
- Works best for text-heavy businesses
- Flexibility in terms of editing
- Customizable based on the business needs
- Easy to format and share via email or other handles
- Offline access
Company Invoice Templet in Google Sheet
- Cloud based, no need to worry about local storage
- Easily accessible from any device
- Auto saving features
- Real-time monitoring and updates of data
- Accessible to multiple users
Company Invoice Templet in .doc
- Cloud based, no local storage is used
- Allows autosave and real-time updates of data
- Multiple users can access the template simultaneously
- Easy to print and share
Company Invoice Templet in JPG or PNG
- Very easy to design
- Fully customizable
- Includes the selection of brand colors and theme
- Easily downloadable in multiple formats
- Easy to print and share via email
Which types of Bangladeshi companies can use these blank invoice templates?
The formats at the following section are made specifically for the businesses based in Bangladesh. They include the necessary features needed to initiate transactions. Most of the businesses in Bangladesh can easily get away invoicing using their suitable blank company invoice template.
Here’s to a listing of the industries that can use the following templates:
- Small Business Company
- Transport company
- Consulting Company
- Auto Repair Company
- Any ltd company
- Vendor
- Web Development Company
- Design Company
- Coaching Center
- Architect
- Professional Client
- Service Company
- Car rental Company
- Cleaning Company
- WooCommerce
- Interior design company
- Construction Company
- Corporate Office
- Event management company
- Any types of Commercial Company
How to Download your Invoice Template
Downloading the templates won’t take much effort. Click on the format in which you’re interested. It will start downloading automatically and store to your local or cloud storage.
- PDF: Click on the PDF link to start downloading. Open the downloaded file with a compatible reader like Adobe Acrobat or any other tool to make it editable.
- Excel: Download the Excel file by clicking on the link. Open the template with Microsoft Excel or any compatible spreadsheet software, such as Google Sheets or LibreOffice.
- Word: Download and save the template file in your device. Open it using Microsoft Word or similar word processing tools like Google Docs.
- Google Sheets: Click on the link of Google Sheets and it will take you to the editable spreadsheet to customize the template.
- .doc: Same as before click on the .doc link and you will find the editable .doc file similar to word format.
- JPG or PNG: Click on the provided canva link and it will redirect you to Canva’s website. Here, you will find the editable design template to start customizing immediately.
How to Use the Blank Invoice Template
Using a blank invoice template is much easier. Here is a comprehensive guide to make your understanding clearer:
Step-by-Step Guide for Each Format
- PDF: Download the PDF template and open it using a PDF editing tool like Adobe Acrobat. You can also use other alternatives to convert the PDF into an editable format. Now, fill the text fields by entering necessary information (product information, customer’s name and addresses etc.). Rename the file, convert it to PDF format and send it.
- Excel: Download and open the template in Microsoft Excel. Input data and adjust formulas based on your needs. Rename and save the file. Later on, share the file in any way you want.
- Word: Download and open the template in Microsoft Word. Input the item information. Change the layout and fonts if you need. Rename and save to use it for further processing.
- Google Sheets: Open the template on Google Chrome or similar browser. Input the product details, modify the formulas and numbers. Rename, share or keep it in the cloud storage for future usage. You can also download a copy to use offline.
- .doc File: Open directly on the browser, input your company details and product specifications on the given field. Customize and save the file to your Google cloud storage. You can also download a copy on your local storage.
- JPG or PNG: Open the file in Canva software. Customize based on your needs. You may change colors according to the theme of your brand and add elements, graphics and what not. Finally, you may share it directly from the Canva or save it on your local storage in multiple formats.
Tips for Customizing Your Invoice
- Customization keeps you ahead of your competitors. Even if there’s already a template given for your convenience, you have to customize it based on your business needs.
- Add your brands’ logo keeping the knowledge of placement. Consider the size and resolution of the logo.
- Carefully input the terms of payments.
- Mention if the payment is fully paid or if there’s any amount yet to be paid.
- Add the payment methods that your business accepts. For example: bKash, Nagad, Rocket, Bank Payment, Money Transfer etc.
- Add the product descriptions in a precise way.
- Input the quantity of products purchased and breakdowns of the cost
Add the amount of taxes and discounts (if any).
Why Use a Blank Company Invoice Template
In short, using a blank invoice template enhances the billing performance as it takes a lot less time and effort. Users can edit, customize and add their custom brand themes.
Consistency and Professionalism
Using a standard template helps both you and your customers to maneuver your invoice. No matter how many invoices you’re sending, the appearance won’t alter across. A well-customized invoice helps to maintain clear and professional communication between the customer and seller.
Time Efficiency
It’s quite obvious that templates save time. Be that a small business, freelancing or any sort of customer panel. It doesn’t matter if the customer is recurring or made a single-time purchase.
Accuracy and Error Reduction
While making a whole invoice manually, there are higher chances of making mistakes. With pre designed blank templates you just need to input the necessary information that varies with each customer. This increases overall information accuracy and reduces the possible human errors while calculating.
Benefits of Each Format
Each invoice format offers different types of benefits. Some are easy to use and edit, while others can carry out the hassle of calculations in a very straightforward way. And some are very proficient in creating designs and appeal to the clients visually.
PDF’s can be accessed universally while preserving the formats across all devices. It retains its original layout and design. Just download and use, and you’re good to go.
Excel
Automatic calculation is something that you will get while using excel templates. It reduces the chance of possible errors and renders the transaction record with needed precision. Also, you may update the layout for new customers. The file gets stored on your local storage, which implies you can access it offline.
Word
Microsoft Word renders with fully customizable layers and designs for invoices. From formatting to changing the themes, colors and nearly all the necessary things. You can ultimately highlight the theme of your business. It gives off a credible vibe to the customer you’re dealing with. Adding descriptions, long texts, and company information is also easy here.
Google Sheets
As mentioned earlier, Sheets allows access to the file for multiple people at a time. So, it’s a good solution for team collaboration. Also, it saves data automatically and stores it on cloud storage. So, there’s no possibility of data theft & piracy and it’s accessible from anywhere. It’s ideal for the people who run small businesses and are not skilled enough to make invoices manually using Excel.
.doc File
Anyone familiar with Microsoft Word, can work on .doc files so easily. The features, procedures of working are almost the same on both software. But .doc is one step ahead as it stores data on cloud storage. Implies, there’s no chance of data breach. Also, there are options to convert files into numerous forms (.odt, .rtf, .pdf, .txt, etc.).
JPG or PNG
If your goal is to create eye-catchy invoice in JPG or PNG, you may go for using canva. There are thousands of free fonts, designs, elements, graphics and what not. You can work with colors, experiment with different styles and create an unique invoice that best matches your business brand. Downloading files from Canva is easily manageable with multiple formatting options.
Conclusion
In a nutshell, blank invoice templates can be a great asset that may streamline the billing process for your business. It saves time, increases professionalism and reduces the potential risks of human error. You can create and customize invoices with Fiancfy invoicing.
However, when you’re downloading a format, you must make sure which format serves you in a most efficient way. Each of them has their own unique criteria. Go for downloading your desired blank invoice template and make your business transactions easier and error-free!
